sonyazuker

What to do before you leave for the Migration Weekend

The Office of Information Technology (OIT) is pleased to share the following reminders for the Migration Weekend, beginning 6:00 PM, Friday, June 14.

In preparation for the migration weekend, please do the following:

  1. Make backups of any Outlook personalization, like Signatures and Rules
  2. Export personal contact lists or users
  3. If you the owner of a shared account, please backup your files and/or settings

**For more information, review the Outlook Pre-Migration Tasks**
**Note:  Calendar items updated on Friday, June 14 may not be copied.  Please limit CALENDAR changes or keep separate notes for Friday.**

If you work with students during the summer or teach courses, please remind your students:

  1. D2L, eServices, and installed version of Microsoft Office (Word, Excel, PowerPoint, etc) are available
  2. Online versions of Microsoft Office will not be available
  3. Email to/from college-provided accounts (@anokaramsey.edu, @my.anokaramsey.edu) will not be delivered/sent until the migration is complete

**For more information, review the Pre-Migration and During Migration FAQs**

Access to Outlook and other Microsoft-related sites/applications will use STARID@MINNSTATE.EDU (staff/faculty) or STARID@GO.MINNSTATE.EDU (students) beginning Monday, June 17.

The Service Desk team members will update employee’s Outlook client beginning Monday, June 17.  In the meantime, you can access your email via WebMail (https://login.microsoft.com) or via the EMAIL drop-down option from the college homepage.

**For more information, review the Post-Migration FAQs**

Please contact the Service Desk if you have any questions regarding any information provided for the Office 365 Migration project.

jgariepyanokatechedu

FREEZE started Friday June 7 at 6:00 PM

In preparation for the Office 365 transition, documents within OneDrive, SharePoint and Teams will be migrated to the new shared tenant.  Your current OneDrive, SharePoint, and Teams files will be copied to the new tenant which will require a FREEZE, beginning 6:00 PM, Friday, June 7, 2019. 

Changes made to OneDrive, SharePoint, and/or Teams saved documents during this window will NOT be automatically copied to the new tenant.

You can continue to access documents in OneDrive; however, if you need to edit or create new documents during the migration window, please copy/save the files to your desktop, removable drive, or network drive (like H:, N:, S:, etc.).  Your new and updated files can be copied back to OneDrive after the migration is complete (6:00 AM, Monday, June 17, 2019).  Documents currently in any shared drive (H:, N:, S:) will not be affected by the OneDrive, SharePoint or Teams FREEZE.

Notables:

  • Teams conversations will not be migrated to the new tenant; Channels, Files, and Membership will be copied
  • Intranet content owners­ – Changes to the Intranet site will not be copied to the new tenant during the freeze window. Apply changes before 6:00 PM, Friday, June 7 or after 6:00 AM, Monday, June 17.

For more information, check out the OneDrive FAQ and other How-To Guides. 

Please contact the Service Desk if you have any questions regarding the FREEZE or Office 365 Migration project. 

sonyazuker

Email Information

The Office of Information Technology (OIT) is pleased to share the following information regarding email accounts and the Office 365 Shared Tenant (migration will begin Friday, June 14 at 6:00 PM).

On Monday, June 17, 2019, students and employees will continue to use their current email address; however…

Students will be assigned a new secondary email address based on the MinnState email rules. Both addresses will route to the same mailbox.

Employees may be assigned a new secondary email address, if there are multiple people with the same name. The addresses will route to the same mailbox.

StudentsEmployees
You will keep your current email address:
firstletterlastname#@my.anokaramsey.edu 		Your current email address will not change:
firstname.lastname(#)@anokaramsey.edu
Your new secondary email address will be:
firstname.lastname(.#)@my.anokaramsey.edu 		Your new secondary email address will be provisioned ONLY if there are multiple people with the same name.
firstname.lastname(.#)@anokaramsey.edu

*If there are multiple people with the same name, you will have a dot and number after your name.

Notables: 
Your default email address will be your current email address. 
Employees will NOT have to change business cards or other signature pages to reflect the new email address.

You will keep the same email address for the entirety of your employment and/or enrollment with Anoka-Ramsey Community College.

Click here for more detailed instructions.

IMPORTANT NOTE: StarID and password will remain the same.
This change does not affect computer logins or applications other than Office 365.

Stay tuned for more information and details.  Don’t forget to check out ARCC Tech News for updates!

sonyazuker

SAVE THE DATE: Office 365 Migration June 15 – 16, 2019

Anoka-Ramsey Community College is migrating the college-based Office 365 (O365) system to the Minnesota State O365 system, June 15 – 16, 2019.  The Office of Information Technology (OIT) will share additional details regarding the migration via email and website, ARCC Tech News.

The shared system model will create a consistent experience across MinnState institutions for all students, faculty, and staff.  Once the migration is complete, you will use one account to access Office 365 applications and resources.

Notables:

  • Your current campus email address will continue to work and will be used to send campus-related information and news
  • You will be able to continue to forward (or push) your campus email address to a personal account like Gmail, Yahoo, etc.
  • You will receive a new sign-on address which can be used to link to shared resources (SharePoint, OneDrive, etc.) and log into Office 365 applications (Word, Excel, Outlook, etc.) across any MinnState college or university 

Stay tuned for more information and details.  Don’t forget to check out ARCC Tech News for updates!